Design & Pre-Constrution

• Design Coordination Meetings
  Participate in regular design meetings with the Owner, architect, and consultants to review progress, discuss scheduling, identify issues, and support informed decision-making.

• Early Procurement Planning
  Identify long-lead materials and equipment early. Develop procurement strategies to avoid delays, including direct purchase and later assignment to contractors.

• Preliminary Construction Schedule
  Develop a milestone-based bid schedule for use during the bidding period. This will later inform a more detailed construction schedule post-award.

• Drawing & Specification Review
  Evaluate construction documents for accuracy and coordination across architectural, civil, structural, mechanical, and electrical disciplines.

• Bid Package Structuring
  Organize the work into coordinated bid packages to support competitive bidding and clearly defined scopes. Anticipated: 4–7 prime contracts.

Bidding & Procurement

• Contractor & Supplier Outreach
  Identify, vet, and engage interested contractors and suppliers. Review plans and encourage qualified participation.

• Finalize Bid Package Breakdown
  Refine and finalize bid divisions to ensure clarity and competitive pricing across trade categories.

• Bidding Process Coordination
  Administer the full bidding process: issue documents and addenda, hold pre-bid meetings, and coordinate bid receipt.

• Bid Document Distribution
  Distribute all bidding documents to contractors and maintain detailed records of distribution.

• Pre-Bid Meetings
  Conduct pre-bid conferences with all bidding parties, the Owner, and design consultants to clarify scope and answer questions.

• Bid Review & Evaluation
  Assist in collecting and evaluating bids. Provide recommendations on contract awards.

• Contract Preparation
  Draft and coordinate distribution of executed construction contracts.

• 90-Day Look-Ahead Schedule
  Provide an interim schedule covering the first 90 days of construction, later incorporated into the full construction schedule.

• Pre-Construction Kickoff
  Facilitate a startup meeting post-award with contractors and stakeholders to establish project roles, communication flow, and procedures.

• Early Phase Construction Oversight
  Manage project activities during limited mobilization. Conduct job meetings and provide oversight until full-time site presence begins (approx. 2 months).

Construction Oversight

• On-Site Supervision
  Maintain a full-time field staff to oversee construction, ensure compliance with plans, and coordinate contractor performance.

• Full Project Scheduling
  Develop and maintain a detailed construction schedule with input from prime contractors. Update regularly to track milestones.

• Progress Monitoring
  Track contractor schedules, observe field progress, and work with trades to address schedule risks.

• Quality Control Oversight
  Monitor work for conformance and recommend corrections as needed to maintain quality.

• Jobsite Documentation
  Maintain all project records including contracts, drawings, submittals, correspondence, and meeting minutes.

• Payment Processing
  Manage the review and approval process for contractor payment requests. Track progress against approved values.

• Cost Tracking & Budget Updates
  Maintain up-to-date accounting of all construction costs, including approved change orders.

• Jobsite Meetings
  Lead regular jobsite meetings to review progress, identify issues, and maintain communication among all parties.

• Daily Field Reports
  Keep daily logs covering weather, manpower, work progress, and site activity. Issue monthly status updates.

• Change Order Management
  Review, negotiate, and track all changes to scope and pricing. Represent Owner in change order discussions.

• Testing Oversight
  Coordinate independent testing services. Review results and advise the Owner on necessary actions.

• Field Modifications
  Recommend changes driven by site conditions or opportunities for improved quality, cost, or schedule performance.

• Project Photography
  Arrange for consistent photo documentation of site progress, including special activities or milestones.

Project Close-Out

• Close-Out Planning
  Develop a detailed schedule for final activities including punch list completion, systems testing, and occupancy.

• Manuals & Warranties Compilation
  Gather all O&M manuals and warranties. Deliver organized documentation to the Owner.

• Final Inspection Coordination
  Schedule inspections and support the architect in certifying substantial and final completion.

• Contract Close-Out
  Monitor final completion of contract scopes. Approve release of retainage upon satisfactory completion.

• System Start-Up Oversight
  Coordinate the activation of building systems and support contractor-led training for Owner’s personnel.

• Occupancy Coordination
  Assist with scheduling and logistics for move-in, including furniture installation and staff onboarding.

• Warranty Period Oversight
  Track and manage contractor performance during the warranty phase. Ensure timely resolution of post-completion issues.